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Office Space Decommissioning – The Overlooked Embedded Cost of Moving

Office Space DecommissioningThis article talks about how important Office Space Decommissioning is when moving to a new space.

Here’s a secret that no one ever tells you about moving – the bulk of your relocation costs are NOT transitioning your belongings to the new space. The fact is, office space decommissioning is a significant factor in your budget, sometimes adding up to 3-5 times that of the actual relocation itself.

Office Space Decommissioning Is More Than Just Moving Out

All too often, clients miss the not so obvious “other move” when it comes to their office relocation. Clients split their time and attention operating their core business while also focusing on the “new” space and the endless questions, details, and decisions that are required to get that space ready to unveil. The “old” space, as well as the furniture in it, is often overlooked. If you think you can just leave the furniture and the cleaning for the landlord, you are mistaken!

The problem is that neglecting to properly decommission the old office space leaves you exposed to a wealth of unnecessary costs.
The majority of commercial leases contain very specific requirements as to how the old space needs to be turned back over to the landlord. If not, it’s your deposit that hangs in the balance, just waiting to satisfy those obligations you signed off on in your original lease long ago. The removal of unwanted furniture and equipment can be an expensive undertaking, especially if not handled properly, and your landlord is well within his rights to apply your deposit to those costs.

Most commercial leases require that the occupied space be left “broom swept.” This means that all contents, freestanding furniture, workstations, office/IT equipment, shelving, racking, etc., must be completely removed, and all floors left cleared of debris and vacuumed. That also means following through on tiny details like removing any data/IT cabling that you’ve added while in residence. Overall, you need to return the space back to its original condition prior to your occupancy. Your lease should spell out the specific requirements and standards you will be held to.

So how do you protect your deposit? You need a detailed plan and a schedule! The easiest way to satisfy your lease obligations and get your deposit back is to consult a professional who is well-versed in handling the office decommissioning process. When you partner with the right commercial removal company or transition management company, they can help you properly navigate and negotiate your exit. Most standard moving companies aren’t experienced enough to guide you through this process, and handling it yourself elevates your “soft cost exposure.” Most people over value what they have, don’t fully understand what they’re required to do, and then end up running out of time. The reality is that there is a very tight timeline when you move and the space needs to be vacated. Why wait on a potential buyer to purchase unwanted assets, when it elevates your risk of exceeding that timeline and paying a costly penalty to your former landlord? You need to understand the cost of the distraction to your core business while focusing on something that is only likely to yield a marginal return.

When you value the assets you will not be moving to your new space, factor in the time it takes to liquidate them. It’s often best to hire an expert to advocate for your bottom line, and help you sort it all out in an efficient and expeditious manner. There are three outcomes in an office decommissioning: net positive, net zero, and net negative. To achieve “net positive,” the liquidation of furniture and/or equipment yields a positive cash return and is clearly the optimal outcome to strive for. To attain “net zero,” you can choose to donate contents to a local charity for re-purpose, or have a third-party company remove them at no cost. While you don’t make any money on the transaction, you save the potential cost of having to remove the contents yourself. For those items that simply don’t have much or any value, and need to either be recycled or disposed, you’ll find yourself in a “net negative”
position. Although there’s a nominal return for recycled items, the cost for disposing valueless items leaves you with a fee that an office decommissioning expert can help minimize. You don’t want to incur unnecessary storage costs for assets that won’t garner you a net positive return on that investment.

Quite frankly, there is an enormous difference between a transition management expert and a standard moving company. Before you sign with a relocation company, discuss with them the decommissioning services that they provide. Pin down the price for the services that you need, and compare that cost with hiring various removal providers. Most commercial movers overlook office space decommissioning, and this portion of the job can cost many times your relocation fee depending on how much of your existing furniture you will be taking to your new space. Once you have the transition team in place, establish a facility decommissioning plan and lock in hard dates and deadlines.

Make sure that the company is reliable, and that the personnel have the necessary skills to execute the plan. Often times, it is not worth the risk of going with the vendor with the lowest bid, as the cost for additional “buy back days” at your old space can quickly eclipse those cheap vendor savings.

So what is the takeaway from all of this? Simply that companies that focus all their time and effort on “hard costs” of relocation will be blindsided by the much more important “soft costs” of the move. A transition management expert minimizes your company’s exposure to lost revenue by reducing the distraction to your core business and curtailing downtime. Consult with an expert, and the savings on office space decommissioning will more than likely pay for the actual relocation.

About Argosy Management Group, LLC
Argosy Management Group (AMG) is a leader in office relocation and logistics project/move management. AMG services companies throughout the U.S. and worldwide. AMG delivers a wide range of comprehensive services: move management and transition planning, space planning and furniture needs, office and industrial relocation and liquidation, storage solutions and asset management, furniture disassembly and installation, and I.T./data center relocation.

AMG

For more information contact:
Shawn O’Neil, Partner
609-744-4112

Paul Sipera
609-760-8312

Argosy Management Group, LLC
7905 Browning Rd., Suite 112
Pennsauken, NJ 08109
www.argosymg.com

 

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Office Design Trends for 2017

office design trends

Lets explore office design trends for 2017. With the developing workforce becoming more mobile, it’s important to make your working place inspiring and fun to be inside of. With large organizations like Google, Linkedin, Facebook, and Snapchat, the modern workplace is always a topic of conversation that we see when initially designing our client’s space. Even with the popular modern style that our clients want, it’s important to make sure that your team can work more effectively and efficiently.

As a result of this, 2017 could be the year that will begin a revolution in workplace design. Here’s why:

Download PDF Article>>>

Office Design Trends in Interchangable Layouts

In today’s world, technology is rapidly changing to keep pace with the dynamic work environment. It is of utmost importance that the workplace is customizable and changes according to the task being done. Work Stations should be easily able to adapt to the changing work conditions and it the most important aspect which will be considered for designing office space in 2017. To design a workplace which works efficiently in future, you need to take some radical and unique decisions while choosing your office furniture.

Office Design Trends for Supporting Future Growth

For developing flexible layouts, you need to have furniture which will serve the demands of the new and changing workforce. You need to make smart choices which will help you to support an employee friendly, well-designed, and at the same time flexible workplace.

Office Design Trends for Integrated Technoology

You need to design your workplace so that can integrate with technology seamlessly. There is also the need to transform the workplace according to the modern trends such as cloud computing and wireless charging.

Office Design Trends for Development

In the recent times, modern architects and designers alike have promoted induced well-being as an integral part of the workplace design. As the health and increased productivity of the employees is of utmost importance, this sort of design will aid in the holistic development of the workforce at your office. Such innovations in workplace design make sure that the productivity of your staff is very high. 

Office Design Trends to Bring In the Outdoors

You need to create a workplace which brings in all the benefits of the outdoor environment into your place of work. Every office worker spends more than eight hours a day inside the four walls of your office. Hence, you need to bring the benefits of the natural environment into the workplace so that the employees do not feel cut off from the outside world. One such innovation is be living walls which add a part of nature to your workplace as a result of which there is increased air purity, freshness, and cleanliness in the office space.

Work-Based Office Design Trends

This technique combines two vital factors – The need for more privacy sometimes and improved collaboration during other times together in the same space. Some work places have open offices which promote teamwork among workers and at the same time maintains their privacy. For this reason, pods which are small, brightly colored cubicles have been introduced which help in removing background noise and prevent others from disturbing you.

For more information about Boomerang Office Furniture:

Josh Smargiassi: Principal
Boomerang, Inc.
6950 Sherman Lane
Pennsauken, NJ 08110
P. 856.582.0100
F. 856.582.0104
www.boomerangofficefurniture.com

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