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Tag Archives: Argosy Management Group


Are You Facing an Office Relocation Project?

Office Relocation ProjectThe daunting task of managing your office relocation project can be overwhelming, time consuming, and expensive. There are many questions you’ll ask yourself when moving your company to a new office space. Here are a few keys areas you’ll want to consider before you begin:

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PLANNING

Are you moving across town? Are you reducing your footprint because your employees are now working from home? Or are you working with an architect on developing customized space?

BUDGETS & SCHEDULES

How far in advance should I plan for my company’s move and how much should I budget? Who should I appoint as the leader for my relocation project? This individual will work with a relocation expert throughout the project and communicate updates to employees, schedule regular meetings, and ensure timelines and budgets are being met.

SPACE PLANNING & FURNITURE NEEDS

When should I decide what’s moving and what’s not? What is the most efficient and cost effective method for removing my company’s old furniture? Can I donate it to charity? When should I purchase new furniture and plan out my company’s new space?

PHONE & DATA MANAGEMENT

How do I plan my company’s data center and I.T. relocation?

EMPLOYEE COMMUNICATION & PREPARATION

How can I minimize downtime and reduce anxiety for my employees? How can each employee prepare for packing his office/workstation?

Every company is different therefore every move is very different. Taking the following steps will help ensure a successful relocation and transition into your new space:

9-12 Months before Moving:

• Partner with an office relocation project and logistics project management company for a single-source operation. Obtain the necessary bids and establish your preliminary budget.
• Conduct a pre-move assessment, and decide what’s moving and what’s not.
• Work with your office relocation project management company to identify preliminary timelines, phases, and schedules. This will also minimize downtime and disruption to employees, and reduce expenses long term.
• Finalize your space plan.

6-9 Months before Moving:

• Review your furniture needs. Decide whether you require disposal of existing furniture or the purchase and layout of new furniture.
• Make decisions on existing phone system, security requirements, cabling, and I.T. data infrastructure. Order new services if needed.

3-6 Months before Moving:

• Acquire floor plans for both new and existing facilities.
• Determine move requirements, packing needs, and specialty equipment to be moved.
• Finalize on-site record of existing furniture and equipment, recycled items, and items to be disposed.

8-12 weeks before Moving:

• Update move schedule and communicate internally as needed.
• Verify your Certificates of Insurance are up-to-date, and re-check your insurance.
• Schedule a commercial cleaning service for both old and new spaces.
• Order new stationary and forms with your new address and phone numbers, and update your website.

2-8 weeks before Moving:

• Monitor and finalize move schedule.
• Notify vendors and clients of your move.
• Begin packing and purging.
• Create a move ‘map’ plan for new space.
• Obtain moving crates, cartons, etc.
• Confirm Certificate of Occupancy.

1-2 weeks before Moving:

• Ensure coordination of schedules is in agreement, and communicate expectations to employees.
• Back up computers!!!
• Pack desks, office contents and label.

Moving Day:

• Arrange staff to assist at both old and new spaces.
• Arrange furniture according to plans.
• Install/reconnect computers and equipment.
• Hang artwork in new space.
• Leave old space in ‘broom swept’ condition.

Once you’ve completed your move and have settled in to your new space, there are post move activities that still need to be done. You’ll want to schedule a ‘post move’ walk through at both facilities, collect old keys and key cards, update service agreements, etc. Remember, it’s all in the details! Having a detailed plan results in a more efficient and cost effective office relocation project, which is good for your company and your employees! But it’s most important for your bottom line.

About Argosy Management Group, LLC:

Argosy Management Group (AMG) is a leader in office relocation and logistics project/move management. AMG services companies throughout the U.S. and worldwide. AMG delivers a wide range of comprehensive services: move management and transition planning, space planning and furniture needs, office and industrial relocation and liquidation, storage solutions and asset management, furniture disassembly and installation, and I.T./data center relocation. AMG also offers disinfection services for your office space to combat COVID-19 and other viruses.

For more information, contact: Shawn O’Neil at 609-744-4112 or visit www.argosymg.com.

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Do You Need A Corporate Move Management Company

Move Management CompanySelecting a move management company that’s right for your business is critical for an office relocation and/or expanding business. Today, companies are so focused on moving into their new space they rarely look at their old or existing space and all the costs associated with it. Moving an office can be a huge undertaking, and move management often despises the thought of relocation due to the disruption and disorganization that often follows. In order to move an office successfully without unnecessary disruption to the daily flow of business, business owners and management should consider hiring a move management company.

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Too often companies don’t have the manpower to dedicate to manage their office relocation. And they often don’t have the time to evaluate the benefits of a move management company. Move management companies are professionals who specialize in office relocation and expansion – and these experts know how to make the process flow smoothly. They understand the process of moving in great detail, and they are able to organize the process effectively, and manage details, budgets, timelines, and people.

Selecting a move management company that’s right for you is critical for an office relocation and/or expanding business. You’ll want to select a company who has expertise in relocation and project management, outstanding planning services, and highly skilled team members to meet the client’s ever changing needs. These experts will work with the client to determine what the office already has in place and what is needed in the new location. They will also implement the plans for specific designs and layout within your new office and set up the layout for your new location with relative ease. They will also handle all of the incidentals that often get put off or forgotten until after the move is complete.

Benefits of Hiring a Move Management Company

• Industry experts who can work with architecture/design firms and construction companies when needed
• Project planners who manage everything for you
• Time savings by avoiding unnecessary delays
• Cost savings
• Flexibility
• Employee satisfaction and productivity

KEEP IN MIND YOUR BOTTOM LINE
Before you decide to tackle your relocation, keep in mind your bottom line. This is the most important reason why you would want to hire a professional move management expert. You will save time and money in the long run which is always good for business.

FOR MORE INFORMATION, CONTACT:
Shawn O’Neil at 609-744-4112 or
Paul Sipera at 609-760-8312

ABOUT ARGOSY MANAGEMENT GROUP, LLC
Argosy Management Group (AMG) is a leader in office relocation and logistics project/move management. AMG services companies throughout the U.S. and worldwide. AMG delivers a wide range of comprehensive services: move management and transition planning, space planning and furniture needs, office and industrial relocation and liquidation, storage solutions and asset management, furniture disassembly and installation, and I.T./data center relocation.

visit www.argosymg.com

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Set the Stage for a Successful Commercial Move

Successful Commercial MoveLet’s set the stage for a Successful Commercial Move. Every move is challenging, but a commercial move has so many moving parts to it that it can seem like an overwhelming task. You have two options: coordinate the project yourself, or look to outsource it. If your relocation needs to be a seamless transition that doesn’t impact your day-to-day business, then the most expedient solution is to partner with a commercial move expert who has a field-tested logistics management program in place. So what is a logistics management program? It’s a 5-step protocol that relocation experts use to keep a project on budget and on time. Before you hire a company, interview several candidates, and see which ones will approach your move with these proven parameters:

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Successful Commercial Move Step #1: Relocation Plan & Objectives

Your Logistics Coordinator should develop a project overview and outline that encapsulates all the details involved in your relocation, including:
• Projected timeframe
• Goals and budget
• Space evaluation
• Asset inventory/furniture analysis
• Space planning
• Contents move plan and asset liquidation
• Computer/phone/data migration

Successful Commercial Move Step #2: Physical Survey

An on-site logistics team should survey both the origin and destination locations in order to provide a comprehensive detailed work overview. It’s important to identify property/building management requirements and specifications so that decommissioning at the current office space complies with the guidelines, and any build-outs required at the new office space are completed prior to move day. A physical survey is especially important when relocating stock from several different locations — office, store, or warehouse. Each venue requires an entirely different logistical approach, so don’t assume just giving the logistics team the square footage total is enough information. Nothing takes the place of an actual boots-on-the-ground survey.

Successful Commercial Move Step #3: Budgeting

Your Logistics Coordinator should create a detailed budget that breaks down the move into individual line items. Any vendor services needed should be sent out for comparative bid. Final recommendations should slot into the comprehensive move plan with an associated sub-budget.
• Timeline with confirmed project dates
• Benchmarks and target dates for vendor services
• Budget goals and savings opportunities

Successful Commercial Move Step #4: Finalize Move Plan

Your Logistics Coordinator should develop a final move plan that incorporates all aspects of planning, scheduling, and budgeting. The entire work process should afford you complete transparency throughout your relocation project, so you are an integral part of the move without doing any of the heavy lifting.

Successful Commercial Move Step #5: Project Move Team

Organization and coordination are the foundation to any successful move. Your on-site logistics team should provide real-time updates to you, and act as the liaison with the vendors needed to complete the project. To help you further narrow down your logistics management team options, get answers to these questions when you interview candidates…

Q1. DO YOU HAVE MOVE EXPERIENCE IN MY SPECIFIC INDUSTRY?

When interviewing relocation experts, you should determine whether this company has expertise within your specific industry.
Special handling and insight is required when moving delicate medical and IT equipment, expensive pianos, or irreplaceable art.
If your commercial relocation involves any unique capabilities and resources, don’t settle for anything less. Industries that have
special moving needs include laboratories and hospitals, hotels, restaurants and bars, and libraries and museums.

Q2. DO YOU STORE DOCUMENTS AND RECORDS?

A well-appointed commercial specialist should offer records storage and document management solutions, where records and files
can be kept safe and accessible.

Q3. DO YOU OFFER SHREDDING SERVICES?

A full-service commercial professional should offer shred-on-demand services, as well as weekly shredding programs where pick up
is included.

Q4. CAN YOU DISPOSE OF THE FURNITURE AND ELECTRONICS THAT THE OFFICE NO LONGER NEEDS?

A solid relocation expert should provide purge services, and remove old, unwanted items for you. You’ll want a sustainable recycling
partner to handle plastics, metals, wood, paper and e-waste accordingly.

Q5. ARE YOUR MOVING PRACTICES SUSTAINABLE?

A reputable commercial relocation expert should have many options for unwanted furniture and equipment that doesn’t involve a
landfill. From recycling to liquidation to donation, a commercial move should not hurt the earth.

Q6. CAN YOU COORDINATE OFFICE AND RESIDENTIAL RELOCATION FOR THE ENTIRE COMPANY?

For a commercial relocation that involves a great distance, look for a logistics management team that can handle all the relocation
needs of both company and employees alike. Why? A comprehensive move plan that can coordinate the office relocation along with
the employees’ residential moves will transfer everything at the same time to maximize efficiency and minimize downtime.
A commercial relocation is a major step for any business. Make it your business to hire the best full-service professional for the job.

FOR MORE INFORMATION, CONTACT:

ABOUT ARGOSY MANAGEMENT GROUP, LLC

Argosy Management Group (AMG) is a leader in office relocation and logistics project/move management. AMG services companies throughout the U.S.
and worldwide. AMG delivers a wide range of comprehensive services: move management and transition planning, space planning and furniture needs,
office and industrial relocation and liquidation, storage solutions and asset management, furniture disassembly and installation, and I.T./data center
relocation.
visit www.argosymg.com

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Does Your Business Need a Move Management Company?

move-management-companyThis article was provided to Wolf Commercial Real Estate by Argosy Management Group, an office relocation and move management company based in New Jersey.

Download Article as PDF

Today companies are so focused on moving into their new space they rarely look at their old or existing space and all the costs associated with it. Moving an office can be a huge undertaking, and management often despises the thought of relocation due to the disruption and disorganization that often follows. In order to move an office successfully without unnecessary disruption to the daily flow of business, business owners and management should consider hiring a move management company.

Too often companies don’t have the manpower to dedicate to manage their office relocation. And they often don’t have the time to evaluate the benefits of a move management company. Move management companies are professionals who specialize in office relocation and expansion – and these experts know how to make the process flow smoothly. They understand the process of moving in great detail, and they are able to organize the process effectively, and manage details, budgets, timelines, and people.

Selecting a move management company

Selecting a move management company that’s right for you is critical for an office relocation and/or expanding business. You’ll want to select a company who has expertise in relocation and project management, outstanding planning services, and highly-skilled team members to meet the client’s ever changing needs. These experts will work with the client to determine what the office already has in place and what is needed in the new location. They will also implement the plans for specific designs and layout within your new office and set up the layout for your new location with relative ease. They will also handle all of the incidentals that often get put off or forgotten until after the move is complete.

Benefits of Hiring a Move Management Company

• Industry experts who can work with architecture/design firms and construction companies when needed
• Project planners who manage everything for you
• Time savings by avoiding unnecessary delays
• Cost savings
• Flexibility
• Employee satisfaction and productivity

Keep Your Bottom Line in Mind
Before you decide to tackle your relocation, keep in mind your bottom line. This is the most important reason why you would want to hire a professional move management expert. You will save time and money in the long run which is always good for business.

About Argosy Management Group
Argosy Management Group (AMG) is a leader in office relocation and logistics project/move management. AMG services companies throughout the U.S. and worldwide. AMG delivers a wide range of comprehensive services: move management and transition planning, space planning and furniture needs, office and industrial relocation and liquidation, storage solutions and asset management, furniture disassembly and installation, and I.T./data center relocation.

visit www.argosymg.com

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