Expanding Due-Diligence… Buying With Confidence (PDF)

By Alan Brandies, Director Of Planning And Development September 19, 2014
When purchasing a commercial property, it is just as important to understand the condition and
general “health” of any existing structures on the property, as it is to understand the environmental
conditions of the site. We’ve all heard about the benefits and necessity of the Phase I Environmental
Site Assessment (ESA), but we at Whitman caution that it may not be enough.

We have seen examples of buyers receiving a clean bill of health on the environmental assessment
of a property (or at least a report establishing a manageable set of circumstances), only to find
that there are substantial cost implications due to the poor condition of an existing building, or the
critical systems that make the building habitable. A full service “Property Condition Assessment”
(PCA) can be beneficial to identifying potential issues with structure, roofing, mechanical systems,
indoor-air-quality, etc., and securing such an assessment will create the sense of comfort that a
buyer needs as the due-diligence period winds down towards the closing date.

The PCA can also be a valuable bargaining tool if deficiencies exist that were not reported or
disclosed by the Seller. Not to say that Sellers would intentionally omit such information, but they
themselves may not be aware of the work required and the resulting expense, since many issues
aren’t clearly evident. We’ve also noticed a recent trend within the lending community, where a
PCA is being required as part of their underwriting process.

Having understood all this, we at Whitman have promoted to clients, when applicable, the PCA as
an exercise to be conducted in parallel with the Phase I ESA as part of the due-diligence process.
This two-front approach will demystify the building and property being acquired, and lead to a
smooth closing with all parties confident in the true value of the transaction.

For those looking to purchase for their own business use, this assessment also serves to help
the buyer understand the existing condition of building systems, anticipated life cycle of critical
equipment, and can be useful in determining building energy efficiencies, or lack thereof. For
those purchasing for investment purposes, it can be an invaluable tool while marketing the building to prospective tenants. A document will exist that may state, for example, that the building is clean
of airborne contaminants, that HVAC systems are adequate for their needs, and that the building is
compliant with applicable building codes.

The extent of a PCA is flexible based upon what is known about the building. For example, a building that was constructed beyond the 1980’s would not require an assessment of asbestos-containing materials. The present and historical uses of the property would also provide useful information in determining the breadth of service we’d recommend as part of a PCA (similar to the Phase I/ESA). Depending on these and other considerations, the components of these assessments may include the following:

This includes visual investigations of all mechanical equipment to verify overall condition, age, code compliance, proper use and design (for instance, comparing the rating of a rooftop package unit to be certain that the current air distribution isn’t requiring the unit to work beyond its capacity). We would also opine on the anticipated remaining useful life of the equipment.

Checking for code compliance and proper coverage based on applicable standards, based on size and use of facility. Code review will also determine if quantity of restroom facilities are adequate, and if installations meet barrier-free/ADA codes

We would observe the electrical distribution system, evaluate whether the service is appropriate for the buyer/tenants needs, and also look for code violations and unsafe situations

We would review the plans (if available), and ascertain if the building in its current condition will be able to withstand loading requirement of the buyer or their tenants, and also provide a visual inspection (if structure is exposed) to make sure no structural members or connection points have deteriorated or been undermined

Depending on the age of the buildings on site, asbestos-containing materials may have been used for flooring, ceilings, adhesives, roofing, pipe insulation, etc. Upon request, Whitman can also conduct a visual survey and provide an opinion on whether or not additional investigations and bulk sampling of materials would be warranted. Our inspectors could also include mold and lead-based paint as part of their visual inspection,

Other components of a PCA may include elevator inspection, roofing assessment, etc, and experts
could be retained to opine on the status, condition, functionality, code compliance, and potential
obsolescence of these critical systems. Some may argue that investigations of this level can derail the
transaction, but we believe that Buyers need to be aware of potential pit-falls and associated expenses
to truly understand their cost basis. We also find that most Sellers inherently understand that the
building value cannot truly be accurate unless and until the existing conditions are assessed. To learn more about these assessments, or anything regarding Whitman’s specific core services and
capabilities, please visit our website at www.whitmanco.com, or contact:

Alan Brandies
Director of Planning and Development
(732) 390-5858

alan-brandiesWhitman is a full-service and diversified environmental, engineering, and energy-management consulting firm, serving the entire State of New Jersey, as well as many other states in the Northeast and Mid-Atlantic regions. Our services support land development, property transactions, building design, construction, and operations/management. Our environmental services range in scope from due-diligence/transactional support, to large-scale brownfield remediation and redevelopment (we have 6 LSRP’s on staff). Engineering disciplines include MEP, structural, civil/site planning, surveying, and geotechnical. We are also active in design, development and implementation of solar/PV, cogeneration, and combined heat and power systems. We provide real estate advisory, owner/agency representation, and integrity monitoring and investigation services.